The Central Records section is comprised of seven staff members responsible for providing incident reports, accident reports and background checks to law enforcement, criminal justice agencies and the Texas Department of Public Safety (DPS) for uniform crime reporting. In addition, the Central Records Section staffs the main lobby of the Keith G. Ruiz building and answers all incoming calls for the Sheriff’s Office.
The Central Warrant section is responsible for the timely entry of all warrants and protective orders received. These are entered into a local warrant system maintained by the Sheriff’s Office, as well as a state and national database. Before a warrant arrest, the staff must physically check the warrant or protective order to ensure it is still on file and active. The warrant section operates 24/7 and is composed of seventeen staff members.
Data and Technical Services is a four person team responsible for supporting over 2,000 users of computer software systems for troubleshooting, ensuring the integrity and correction of data and repairing over 650 computers, laptops and printers. The Sheriff’s Office software systems consist of those used for incident and accident reports, jail booking and photographs, pharmacy and medical records, state and federal connections and several other programs used by staff. Other duties include: providing technical consultation, training and research for projects, maintaining dozens of reports and interfaces.
Criminal Justice Information System
This section consists of four staff members who ensure compliance for statutorily arrest reporting to DPS for all charges processed by the Travis County Central Booking Facility. Criminal Justice Information System (CJIS) staff are responsible for error resolution to ensure accuracy and for updating information as status changes occur. Over 36,500 updates to charges were made in 2011. CJIS also researches identity issues in local criminal databases. One staff member specializes in misuse of identity cases where a person arrested assumes the identity of another person at the time of the arrest. There were more than 1,000 cases of identity misuse handled in 2011.
State Coordinators Section
This three person section is responsible for the coordination of receiving and preparing penitentiary packets. In 2011, the packets consisted of more than 7,150 documents for approximately 3,150 persons sentenced and transferred to the Texas Department of Criminal Justice and State Jail Divisions. This section also monitors persons in custody for parole warrants beginning with the execution of the arrest warrant to ensuring they are released or transferred in compliance with state law. Over 171 fugitive from justice charges were processed by staff, as well as extradition coordination of the fugitive based on waivers they prepared or Governor’s Warrants. Additionally, almost 2,000 expunction motions and orders were received and processed which included the actual deletion and/or obliteration of data in paper and electronic formats.